Reconciling payments

For every transaction on Lumi you will have the following records:

• Order created by your team, and accepted by your supplier
• Fulfillments created by the supplier. These include Bill of lading (BOL) and/or proof of delivery (POD) uploaded by the supplier to the production tab of an order
• Invoice created by your supplier
• Payment from you to the supplier

When suppliers create fulfillments in Lumi they are required to upload the BOL or POD for each shipment, to ensure that you have all the necessary records for four-way matching.

Go to your Orders view for a high-level view of each order:

• Subtotal is the total known amount the will be due at the time you placed the order, excluding any costs that have yet to be determined, such as overs & unders and costs for freight shipping.
• Total invoiced is the total amount invoiced by the supplier so far.
• Total paid is the total amount you have paid to the supplier so far.

Click on an order to view the Detail page which offers information that can help you understand all the costs associated with your order:

• Summary tab includes the ordered quantities and prices for each item. Scroll down to the Billing schedule section to see your payment terms and payment due dates. This includes overs & unders and shipping costs.
• Production tab lists each fulfillment associated with your order, including a comparison of units ordered and received. You can also download the Bill of Lading (BOL) and/or Proof of Delivery (POD) for each fulfillment.
• Invoices tab includes all invoices associated with the order.

Depending on your payment terms, one order can include many invoices. If your payment terms are due upon shipment/delivery, you will see one invoice per shipment.

Every invoice includes details about what was invoiced and a record of the payments. Click the Payments tab on an invoice to see how much was paid and what payment method was used.